Advanced Project Management Toolkit: TaskRay Features That Save Time and Stress

If there’s one thing we know about projects, it’s that they rarely go exactly as planned. Timelines shift, dependencies change, priorities evolve, and suddenly, your carefully crafted project plan feels like a puzzle missing some crucial pieces.

That’s why TaskRay has built a suite of task and work management features that keep you organized and make adapting to change a whole lot easier. Today, we’ll round up some of our favorite tools designed to help project managers, teams, and leaders stay in control without drowning in manual updates.

The headliners? Advanced Scheduler and Advanced On-Hold—a dynamic duo that makes shifting timelines and pausing projects a breeze. We’ll also explore supporting players like Ongoing Task Progress and Custom Task Weighting, which bring more visibility and accuracy to your projects.

Advanced Scheduler: Adapt to Changes Efficiently

Plans change. Deadlines move. Dependencies don’t always align. And if you’ve ever spent hours manually adjusting task dates across a complex project, you know how stressful and error-prone that process can be.

That’s where Advanced Scheduler comes in. Think of it as your project’s control panel for making bulk adjustments to timelines—fast, accurate, and with full visibility before committing to changes.

What You Can Do with Advanced Scheduler:

• Handle changes big or small: Move individual tasks, reschedule groups of tasks, or compress/extend entire timelines.
• Visualize impact before saving: See how proposed changes affect your project plan before hitting “commit.”
• Lock what matters most: Protect critical deadlines from accidental shifts.
• Save hours of manual work: Update in minutes what would normally take hours of tedious date changes.

✔️ Pro tip: Before making adjustments, set a project baseline. That way, you’ll have a record of the original timeline and can compare changes for future planning.

Advanced On-Hold: Your Project’s Pause Button

Sometimes, pausing a project is the smartest move. Maybe your customer needs to wait for internal approvals. Maybe your team is navigating seasonal downtime. Or maybe budget shifts temporarily put things on ice.

With Advanced On-Hold, you don’t have to lose track of paused projects or clutter your active views. Instead, you can pause, document, and resume with ease.

What You Can Do with Advanced On-Hold:

• Pause and resume anytime: Put projects on hold once or multiple times.
• Keep context intact: Capture reasons, notes, and proposed resume dates in automatically created On-Hold records.
• Gain valuable insights: Track how long projects stay paused with the “Current On-Hold Duration” field.
• Stay organized: On-hold projects are removed from active boards but remain accessible in filters, reports, and dashboards.

✔️ Pro tip: Combine Advanced On-Hold with Advanced Scheduler for maximum efficiency. When you’re ready to resume a project, use Scheduler to shift timelines in bulk so everything realigns instantly.

Using Advanced Scheduler + Advanced On-Hold Together

Here’s a real-world example. Imagine a SaaS company needs to onboard a new client in November. The project is slated for three months, but the holiday season is coming up, meaning delays are inevitable.

Instead of rushing through or juggling messy manual reschedules during the holidays, the onboarding team hits pause using Advanced On-Hold. Come January, they can:

1. Check exactly how long the project was paused.
2. Resume the project with one click.
3. Use Advanced Scheduler to shift all dates forward by the right amount of time.

The result? No guesswork, no time-consuming manual updates—just a smooth continuation.

Ongoing Task Progress: Visibility Beyond “Done or Not Done”

Not every task is as simple as “complete” or “incomplete.” Some tasks take days, weeks, or even months, and during that time, project managers need a way to show progress. That’s where Ongoing Task Progress shines.

With two flexible modes—Custom and Time-Based—this feature lets you track progress in percentages, giving stakeholders and team members better visibility.

• Custom Mode: Manually or automatically assign a completion percentage. This is great for tasks tied to checklists or milestones.
• Time-Based Mode: Progress is calculated as actual time spent vs. estimated time, which is perfect for long-duration tasks where effort matters more than checkbox status.

⭐ Value in action: Project managers get a more accurate picture of progress. Executives see better reporting. Teams stay aligned without needing extra tools to measure in-between stages of work.

Custom Task Weighting: Make Progress Reflect Real Effort

Here’s the truth: not all tasks are created equal. Completing a 1-day task shouldn’t carry the same weight in project progress as a 5-day task or a complex development story.

With Custom Task Weighting, you can assign meaningful weights to tasks so progress bars reflect effort, not just quantity. Some examples we see from customers are:

• Use checklist items as weights: Perfect for onboarding projects with detailed sub-steps.
• Apply Agile story points: Ideal for development teams.
• Base weights on duration: Helpful for long, resource-heavy tasks.

✔️ Pro tip: Set weights in templates so projects inherit them automatically. That way, your progress tracking stays consistent from the start.

Why These Features Matter

Individually, each of these tools solves a specific challenge. Together, they create a powerful system for managing projects with confidence and agility.

• Advanced Scheduler → Adapts timelines instantly, saves time, and prevents errors.
• Advanced On-Hold → Keeps paused projects organized, documented, and ready to resume.
• Ongoing Task Progress → Adds clarity to in-progress work, improving visibility.
• Custom Task Weighting → Ensures reporting reflects real effort, not just task counts.

For project managers, this means fewer headaches. For executives, it means better data. And for teams, it means less time spent wrestling with tools and more time focusing on the work that matters.

Turning Advanced Project Management Tools into Impact

Project management doesn’t have to be complicated or stressful. With TaskRay’s work management features, you can handle delays, adjust timelines, and measure progress with the kind of accuracy and efficiency that keeps projects—and people—on track.

Whether you’re navigating the unexpected, refining how you measure progress, or simply looking to save time, Advanced Scheduler, Advanced On-Hold, Ongoing Task Progress, and Custom Task Weighting put the power back in your hands.

Ready to make project management smoother? Reach out to your CSM to learn how to enable these features in your org and start putting them to work.